The Right VA,
In the Right Role.
Finding a VA is easy. Finding one trained to operate inside a coaching or consulting practice — and onboarding them into a system that actually works — is where most founders get it wrong. CEO Foundations includes hands-on VA placement support to make sure you get the right person and set them up to succeed.
Most coaches who try to hire a VA end up more overwhelmed, not less.
Bad VA hires don't happen because the VA is bad. They happen because the role was undefined, the systems weren't ready, and there was no onboarding process.
Hiring without a defined role wastes money
If you hire before you know exactly what you're delegating, your VA ends up underused, underdirected, and frustrated. You spend more time managing than you save. The problem is the role design, not the person.
Onboarding without systems creates chaos
If your processes aren't documented, your new VA has to ask you everything — which means they're not saving you time, they're just giving you a new person to manage. Systems come before hiring.
Finding the right person is a skill most coaches don't have
Reviewing applications, running interviews, assessing fit for a coaching practice specifically — most founders have never hired before and don't know what good looks like. We do.
What VA placement support covers
We walk you through the full process — from defining the role to getting your VA productive in week one — so you don't figure it out alone.
Role design
Before we find anyone, we define exactly what this role is — what they own, what they don't touch, what skills they need, and how success is measured.
Sourcing & vetting
We help you write the job brief, source candidates, and screen applications — so you're only talking to people who are genuinely qualified for this specific type of role.
Interview support
The right questions to ask, the right things to look for, and how to evaluate someone for fit in a coaching practice specifically — not generic hiring advice.
Onboarding setup
A 30-day onboarding plan that gets your VA productive quickly — with clear tasks, documented processes, and a feedback loop so the relationship starts strong.
What your VA handles once they're in place
Calendar & scheduling
All session booking, reschedules, reminders, and calendar management — handled without you touching your calendar for anything that doesn't require your judgment.
Client onboarding admin
Intake forms, welcome emails, contract follow-up, tool access setup, and kickoff prep — completed before you ever get on the first call with a new client.
Email & inbox management
Filtered, responded to, and escalated only when it actually needs you. Most email doesn't require you. A trained VA handles the rest using your prompt library.
Between-session follow-up
Check-in messages, resource delivery, and progress notes — sent on schedule so clients feel supported without you managing every touchpoint manually.
CEO dashboard updates
Weekly data pulls, metric updates, and dashboard maintenance — so your Monday review is based on current information without you chasing it down.
Content & marketing support
Scheduling, repurposing, and distribution of content you create — so your presence stays active even when you're heads-down in delivery.
VA Placement pricing
Available as part of CEO Foundations or as a standalone service for practices that need the hire now.
With CEO Foundations
VA placement support is integrated into the CEO Foundations build — so by the time we help you hire, your systems are ready, your role is designed, and your VA has a clear onboarding plan to follow from day one.
Standalone
Already have your systems in place and just need help with the hire? We can work with you on role design, sourcing, and onboarding without the full CEO Foundations program. Book a call to assess fit.
The right VA, in the right role, with the right systems in place.
Book a discovery call. We'll look at where you are in your practice and whether VA placement — with or without CEO Foundations — is the right next move.
